This Program Faculty – Temporary Vacancy form is to be used to report a temporary leave of absence as defined in Standard E1.08. Use this form when the program director, medical director or principal faculty takes a leave of absence and is expected to return to their role in the program (e.g., family medical leave, short-term disability, etc.).

This form is not to be used to report a change in a position vacancy due to an unfilled position or to update the ARC-PA on an ongoing faculty search. Use the Change in PA Program Faculty form for personnel changes.

A Program may receive, at times, a portal acknowledgement for a file/template uploaded by the ARC-PA for the program to complete.

The ARC-PA does not require a Change In Faculty form for administrative staff changes, however, programs must keep the Personnel Tab up to date with staff changes in the portal. All faculty and staff supported by the program budget must be listed correctly in the portal

When updating the Personnel tab, programs need to list all faculty or staff positions supported by the program’s budget. This does not include faculty who are paid exclusively by other departments.

The PD should be listed in the Program Director box above the list of the faculty and staff for the program and not included in the personnel area where faculty and staff are provided.

For inquiries related to the portal, email Portal Feedback.

The tab automatically resets after the data is submitted. There is no need to repopulate it until the next annual report is due.

The ARC-PA does not archive copies of annual reports for programs. The program is responsible for maintaining copies of previous annual reports.

The Program Management Portal is updated, usually, within 5-6 weeks following the commission meeting.

Questions about the Portal should be emailed to Portal Feedback.