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Entry Level Required Reports and Change Forms

Forms are available by CLICKING ON THE SECTION/DOCUMENT NAME of the sections below. If several forms are required, they are listed within the section. All forms relate to required reporting associated with the Standards.

Graduation Rate Reports

Graduation Rate Template Single Campus (Standard A3.11)

Graduation Rate Template Multi Campus (Standard A3.11)

Graduation Rate Required Report (Standard E1.03) Single Campus programs are required to complete this report when the program has a graduation rate at or below 85% for two (2) consecutive years.  The report must be submitted within six (6) months of the second cohort’s completion of the program.

 

Multicampus Graduation Rate Required Report (Standard E1.03) Multicampus programs are required to complete this report when any single campus has a graduation rate at or below 85% for two (2) consecutive years.  The report must be submitted within six (6) months of the second cohort’s completion of the program.

 

Single Campus Programs are required to complete a PANCE Report any year that the PANCE pass rate for first-time takers by cohort for that year has a pass rate percentage of 85% or less.

Multi Campus Programs are required to complete a PANCE Report any year that the PANCE pass rate for first -time taker for any single campus for that year has a pass rate percentage of 85% or less.

Exceeding Approved Class Size (E1.11a) – This form is to be used by programs that have a class size, as entered accurately in the program Portal, which exceeds the approved maximum entering class size, for any reason. Programs are required to complete and submit this form through the Program Portal

Change in Class Size (E1.09) – This form is to be used by programs requesting a change in class size, which must be approved six months prior to implementation. See ARC-PA Policy 11.2 about eligibility for submission of an application for an increase in class size. Programs are required to complete and submit this form through the Program Portal.  Supplemental Templates below.

Program Faculty -Temporary Vacancy (E1.08) – This form is to be used to report a temporary leave of absence as defined in Standard E1.08. Use this form when the program director, medical director or principal faculty takes a leave of absence and is expected to return to their role in the program (e.g., family medical leave, short term disability, etc.). Programs are required to complete and submit this form through the Program Portal

Change in Program Faculty (E1.04) – This form is to be used to inform the ARC-PA of a personnel change per Standard E1.04. This includes the resignation, termination, or appointment of the program director, medical director, or principal faculty. Positions remaining open require the program provide quarterly updates (see below) on its progress filling the position. Programs are required to complete and submit this form through the Program Portal

Quarterly Report (E1.05) – The form provides quarterly updates on its progress filling that vacant position until that position is filled. Programs are required to complete and submit this form through the Program Portal

CV Template – This form is to be used with the Change in PA Program Faculty form when reporting a new program director, medical director or principal faculty or a change in role for any of those positions per Standard E1.04

Change in PA Program Sponsoring Institution Personnel – This form is to be used by programs reporting changes to the Person Program Director Reports To or the Chief Administrative Officer. Programs are required to complete and submit this form through the Program Portal

Change in Graduation Requirements/Change in Curriculum Resulting in Increase in Tuition (Standard E1.09 b & c). Programs are required to complete and submit this form through the Program Portal

Change in Program Length Greater Than One Month (Standard E1.09e). Programs are required to complete and submit this form through the Program Portal

Change in Academic Degree Awarded (Standard E1.10). Programs are required to complete and submit this form through the Program Portal

Change/Decrease in Program Fiscal Support (Standard E1.11b). Programs are required to complete and submit this form through the Program Portal

Change in Program Sponsorship. Programs are required to complete and submit this form through the Program Portal

Program Change Forms

**IMPORTANT**

The ARC-PA will review and consider the program changes below and any accompanying materials at its next regularly scheduled meeting in January, April, July or October.

Form Submitted

Reviewed at

July – September

January Commission Meeting

  October – December

  April Commission Meeting

January – March

July Commission Meeting

April – June

October Commission Meeting

  • Programs should plan accordingly to receive approvals within the time frame required by the related Standard. Taking into consideration the length of time between submission and review, it is recommended that programs begin the approval process one year before a change.
  • Programs are NOT to submit ARC-PA template documents in PDF format unless so directed. Documents are to be submitted in the format in which they were designed.
  • Depending on the nature of the proposed program change or required report, additional supporting materials may be required. If this is the case, they are described within the form.

Please note that failure by the program to provide the documents and information as required may delay processing of a change request and /or may result in reconsideration of the program’s current accreditation status or an earlier scheduling of the next site visit to the program.

Programs and sponsoring institutions are reminded to retain copies of their applications, required reports, change requests and correspondence sent from the program to the ARC-PA or uploaded to the Portal. The ARC-PA is not a repository for program files. The program and sponsoring institution own the materials submitted to the ARC-PA for review and are responsible for maintaining their copies.

Group (4)

Postgraduate Program Change Forms