Change Forms/Required Reports

(6.23.2016)
SUBMITTING FORMS AND DOCUMENTS
: Programs should NOT submit ARC-PA template documents in PDF format unless so directed in the directions.. Documents should be submitted in the format in which they were designed.

SUBMISSION OF FORMS USING THE PORTAL: When submitting the change forms, programs may find revised directions concerning submitting the changes via the program’s portal.  Not all forms are accepted via the portal. Contact the ARC-PA if unclear from the directions on the form.

Depending on the nature of the proposed program change, additional supporting materials may be required. If this is the case, these are described within the change request form.

Please note that failure by the program to provide the information as required may result in a reconsideration of the program’s current accreditation status or an earlier scheduling of the next site visit to the program.

Certain change requests, program progress reports and program responses due to the ARC-PA  may be processed through an expedited review.  Expedited reviews occur at times other than the March and September ARC-PA commission meetings and allow the commission to inform programs about the disposition of their submissions at times throughout the year.

Any change request might be handled by the expedited process.  If the request is received during the window of time when the ARC-PA commissioners are preparing for a meeting or if the requested documentation is incomplete or requires additional material, it will be referred to a commission meeting for disposition.

DOCUMENT RETENTION: Programs and sponsoring institutions are reminded to retain copies in their own files of applications, required reports, change requests and correspondence sent from the program to the ARC-PA or uploaded to the portal. The ARC-PA is not a repository for program files. The program and sponsoring institution own the materials submitted to the ARC-PA for review and are responsible for maintaining their copies.

CHANGE AND REPORT FORMS are available by CLICKING ON THE SECTION/DOCUMENT NAME of the sections below. If several forms may be required, they are linked within the content of the section as opposed to the section name. The application packet for expansion to a distant campus may only be obtained by contacting accreditationservices@arc-pa.org

PANCE Required Report: (5.2016)

The ARC-PA reviews the PANCE first time pass rate percentages by student cohort.  Any program with a PANCE pass rate percentage of 85% or less for its 2016 cohort, must submit an analysis of its PANCE performance to the ARC-PA by July 1, 2017. In  any year that the PANCE pass rate for first time takers by cohort for that year has a pass rate percentage of 85% or less, the program must submit an analysis of PANCE performance by July 1 of the following year.  The NCCPA will provide programs their previous year’s data in February of each year. The focus for the report will be the ARC-PA’s Four Key Elements of Analysis included in the Data Analysis Resource. Data related to PANCE outcomes should include but is not limited to correlation of PANCE outcomes and:

  • Admissions criteria as predictors of success
  • Individual course performance
  • Course and instructor evaluations
  • Program expectations, instructional objectives, learning outcomes and breadth and depth of curriculum
  • Student summative performance (Summative examination and other comprehensive exam results).
  • Remediation programs and results
  • Attrition criteria and data for cohort being reviewed
  • Feedback from students who were unsuccessful on PANCE
  • Preceptor feedback (alumni and employer feedback is not required but may be helpful if available to programs)

Forms below relate to required notification or approvals related to the E section of the Standards.

Change in PA Program Faculty  (E 1.04 )

CV Template (updated 6.2016)

Change in PA Program Form- Sponsoring Institution Personnel-6.2016fnl  (E 1.04 )

Expansion to Distant Campus(E1.08 The program must obtain ARC-PA approval at least six months prior to implementing any intended program expansion to a distant campus. ANNOTATION: Programs providing information about expanding to a distant campus do so using forms and processes developed by the ARC-PA for this purpose. A site visit will be required as a component of the application process to expand to a distant campus.) The packet of materials contains requirements for expansion to a distant campus, the diagram of the process and the guidelines for the required feasibility study.

The application packet may be obtained by contacting accreditationservices@arc-pa.org

NOTE: For programs with a continuing accreditation status, the ARC-PA will not consider an application for expansion to a distant campus until the program has maintained five years of continuing accreditation without an adverse accreditation status. Guidelines related to eligibility for expansion for programs with a provisional accreditation status vary by the time that status was awarded. Programs should refer to correspondence sent to them about this topic.

Change in Credential Offered (E1.09a)

The Standards require that programs which do not currently offer a graduate degree must transition to conferring a graduate degree upon all PA students who matriculate into the program after 2020.  The degree should be awarded by the sponsoring institution. Programs changing to offer a masters degree within the sponsoring institution should complete and submit this Change in Degree form. Programs affiliating with a different institution to offer the masters degree should complete and submit this Change in Degree form.

Change in Graduation Requirements (E1.09b)

Change in Program Length (E1.09c)

Exceeding Approved Class Size (E1.09 d The program must inform the ARC-PA in writing, using forms and processes developed by the ARC-PA, no less than six months prior to implementation of proposed changes of any increase above the approved maximum entering class size. ANNOTATION:The maximum entering class size is approved by the ARC-PA upon review of the program by the commission or after approval of a change request for a class size increase. Any increase above the ARC-PA approved maximum entering class size for any reason requires program notification to the ARC-PA.)

The form above is to be used by programs that have any class size, as entered accurately in the program Portal, which exceeds the approved maximum entering class size.

Change in Class Size (E1.09d)

NOTE: The policy about change in class size as it relates to accreditation status was changed at the September 2015 Commission meeting to allow programs to apply for an incremental class size increase. Standard E1.09d was changed at the March 2016 Commission meeting.

(E1.09 d The program must inform the ARC-PA in writing, using forms and processes developed by the ARC-PA, no less than six months prior to implementation of proposed changes of any increase above the approved maximum entering class size. ANNOTATION:The maximum entering class size is approved by the ARC-PA upon review of the program by the commission or after approval of a change request for a class size increase. Any increase above the ARC-PA approved maximum entering class size for any reason requires program notification to the ARC-PA. )

Change/Decrease in Program Support (E1.09f)

Change in Program Sponsorship (E1.10)